Logistics Management Institute

In-Country Office Manager

SA
5 months ago
Job ID
2017-1114
# of Openings
1
Category
International

Overview

This position provides a full range of Administrative support and project assistance to the Program Manager and members of the Consulting Staff.

Responsibilities

  • Prepare and finalize correspondence including letters, memoranda, briefing, presentations, meeting minutes, and reports requiring special formats. Produce charts and other presentation materials. Review, proofread, and edit materials to ensure they are grammatically correct and in approved format.
  • Receive, read, and screen incoming department mail; distribute appropriately and act on routine matters. Receive and screen incoming telephone calls and refer to appropriate staff.
  • Manage office accounts: Maintain purchase orders, check requests, and other items necessary for day –to- day office operations. Provide for purchase and delivery of required supplies and services, and process and record all required documents.
  • Maintain appointment calendars and support travel needs of the staff; develop itineraries, make reservations, coordinate with internal/external individuals and groups, and assist staff in submitting resultant expense reports.
  • Plan, organize and implement special projects; Prioritize work and independently seek out relevant information. Coordinate with necessary staff to verify project timelines and schedules.
  • Perform general office duties: maintain paper and electronic files and databases, photocopy, fax and prepare mailings. Coordinate maintenance of common office equipment.
  • Schedule internal and external meetings, including reservation of conference space, notification to attendees, catering preparations, and all arrangements from set-up to completion.
  • Support travel needs of staff; develop itineraries, make reservations, coordinate with internal/external individuals and groups, and assist staff in submitting resultant expense reports.
  • Coordinate with team members on travel to input time sheet information.
  • Maintain confidential or sensitive information and documents.
  • Serve as group SME for corporate administrative policies and procedures.
  • Provide full range of administrative support activities for Program Manager and consulting staff. This includes large contingent of those employed by the group work at remote/offsite locations.
  • Review, format, publish and package written professional correspondence submitted officially to customers.
  • Serve as the liaison with corporate HR department for group-level recruitment and staffing efforts.

Qualifications

  • High school diploma and formal training in the Administrative sciences
  • Associate Degree in Business Administration or related college course strongly preferred.
  • 0-2 years of administrative experience in a business environment desired.
  • Must be able to write and speak in clear, concise grammar and pronunciation in Arabic and English
  • Previous experience translating and summarizing material from English-to-Arabic and Arabic-to-English is strongly desired
  • Strong proficiency with word processing, desktop publishing, presentation, spreadsheet and database maintenance programs
  • Strong proficiency with Microsoft Office required, including Word, PowerPoint, Excel, Access and Project. Visio experience also preferred.
  • Strong command of English grammar; ability to compose, edit, and proofread a variety of general business correspondence.
  • Ability to work for extended periods of time on a PC with heavy use of keyboard to execute tasks; heavy use of telephone to interact with employees throughout the organization, as well as with clients and vendors.
  • Strong service orientation with an ability to provide prompt, courteous and professional service
  • Strong time management skills and ability to coordinate and prioritize assignments with little supervision.
  • Must be self-directed and detail oriented in completing assigned tasks; able to adapt to changing work efforts and manage impact of shifting priorities.
  • Ability to work effectively in a deadline oriented environment while maintaining high quality standards.
  • Must be able to perform the essential functions of this job, with or without reasonable accommodation.
  • Ability to maintain absolute confidentiality in all business matters.
  • Ability and flexibility to work evenings and weekends if needed.

 

LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other factors protected by applicable law. We welcome applications for employment from qualified disabled veterans, veterans of the Vietnam era, and other covered veterans.

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