Logistics Management Institute

Senior Program Operations Specialist

US-AL-Huntsville
1 month ago
Job ID
2017-1465
# of Openings
1
Category
Consulting/Business Management

Overview

This position on the consulting staff of a government consulting firm headquartered in Tysons, VA. Work location is on-site in Huntsville, AL.

 

Under the guidance of the assigned government lead, manage day to day operations and task management from GCSS-Army Increment 2, PM AESIP, and key stakeholders.  Must be comfortable interacting with key leadership, articulate, and proactive. Must be able to work in a highly charged and fast paced environment to prioritize and complete assigned tasks with minimal guidance, seeking guidance and clarification as required. Interacts with staff at all levels and across organizational teams and subordinate programs.

Responsibilities

  • Provide technical and program management support to the Product Director and Deputy Product Director, GCSS-Army Increment 2.  Evaluate and provide comments/recommendations on program and reporting documents and briefings, including Major Automated Information System (MAIS) statutory reporting, Defense Acquisition Execution Summary (DAES), Program Status Review (PSR), Configuration Steering Board (CBS) Review, Program Executive Officer Enterprise Information System Quarterly Performance Review (PEO EIS QPR), etc.
  • Must be an expert in MS PowerPoint, specifically in development of briefing slides for Army and Department of Defense leadership.
  • With minimal oversight, manage taskers (due outs) through completion; tracks status in SharePoint, ensuring timely completion of tasks by subordinate elements and to higher headquarters. Seek and provide clarifying guidance as required from the task issuer. Serve as a first-line advisor to the subordinate program action officers regarding task completion.
  • Draft documentation for leadership, requiring extensive MS Word and Outlook expertise to include providing O-6 PM with weekly highlights summarizing key events across the portfolio. Other specific types of documentation may include correspondence, memorandums and reports.
  • Maintain action items and follows up on due outs for various types of Integrated Product Teams / Working IPTs (WIPTs), significant product office meetings, and working groups as deemed appropriate.
  • Facilitate Division SharePoint implementation through the consistent use of the knowledge center as well as through analysis and recommendations for improvement of the pages, libraries, lists and web parts in use across the program.
  • Assist Government representative(s) in the management and oversight of the PM AESIP SharePoint Acquisition requirements development, training, data migration, and configuration management of artifacts, e.g. Acquisition Documentation, Acquisition Milestone and Decision Reviews, Acquisition Reporting and Program Reviews, Program Schedule, etc.
  • Serve as an Action Officer for program related tasks requested by GCSS-Army Increment 2, PM AESIP, PEO EIS, Army, and external organizations. Consolidate input, adjudicate comments, and finalize formal GCSS-Army Aviation Logistics response.
  • Provide support for team efforts to include coordination of meetings, teleconferences, preparation and dissemination of meeting invitations, meeting agenda, and documentation, and action item tracking.
  • Initiate and follow through to complete the Product Office purchases for equipment, office supplies, and furniture. Specific activities may include price comparison, vendor research, and preparation of purchase request paperwork and product receipt validation.
  • Perform in-processing of new hires and out-processing of exiting employees; to include orientation of government, military, and contractors. Provide general operational and administrative support to the Program Operations Division personnel and activities.
  • Assist in organizing, formatting, typing, proofreading and editing briefings, reports, and manuals.

Qualifications

  • Bachelor's degree is required.
  • Must possess and maintain a Secret clearance.
  • Candidate should have experience within the last 5 years as a Department of the Army Systems Coordinator (DASC) or have BN/BDE Executive Officer experience and understand the current workings within the Pentagon.
  • Candidate should have a minimum of 3-5 years of experience in project planning and operational support for a government program/office, ideally in support of a U.S. Army agency.
  • Must possess understanding of and experience with U.S Army ACAT program office.
  • Expertise in the use of various computer (hardware and software) and peripheral packages/devices to include Microsoft Office, SharePoint, Adobe Acrobat Professional version, DTS.
  • Availability for occasional travel to include weekly trips from the Richmond/Petersburg, VA area to the Washington, DC metropolitan area.

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