Prepare invoices for payment
Responsible for maintaining files
Maintain all source documentation such as vendor invoices, purchase orders, receiving reports, and check copies in voucher files that provide support and verification of transactions completed.
Data enter for AP Manager. Determine and assign proper general ledger and project number codes to all invoices and other requests for payment. Enter accounts payable data into automated module within required time frame for scheduled payments.
Verify the accuracy of accounts payable data and make any necessary corrections and adjustments. Handle vendor discrepancies and reconciles vendor statements.
Assist Accounting team with any requests as needed
Assist accounting management as needed
Responsible for routing invoices for approval using ServiceNow
Distributing mail in the morning
Responsible for mailing out checks after weekly check run
Prepare paid invoices to file weekly
Any other duties as assigned
Education: Degree in accounting, finance, business, or related field strongly preferred. Significant equivalent experience, in lieu of degree, may be considered when applicable.
1-3 years of progressively responsible work experience in a business environment is desired.
1+ years in Accounts Payable desired
Strong computer skills required, as well as ability to work with spread sheet software required. Experience with DELTEK Costpoint and Time and Expense.
Strong problem solving and analytical skills essential.
Must have strong time management and planning skills and be able to coordinate and prioritize multiple projects and assignments with little supervision.
Strong interpersonal and listening skills. Ability to work and communicate in a professional manner and with a professional demeanor essential.
Able to adapt to changing work efforts and manage impact of shifting priorities.