LMI

  • Executive Assistant (U.S. Border Patrol)

    Job Locations US-AZ-Tucson
    Posted Date 4 weeks ago(7/25/2018 12:35 AM)
    Job ID
    2018-2118
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    LMI seeks a mid-level executive assistant to support a federal program management office in Northern Virginia. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate trade and travel. As part of our high-performing team, you will augment our vital work to provide “eyes and ears” technology to protect our nation.

    Responsibilities

    You will provide high-level administrative support to the federal and contractor teams within a large program management office (PMO) charged with planning, acquiring, and managing the operation of technology and capabilities to keep our borders safe. Representative responsibilities:

    • Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
    • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
    • Prepare briefings as appropriate.
    • Manage divisional scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
    • Review incoming and outgoing divisional correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
    • Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, the PMO executives and stakeholders, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
    • Monitor travel-related government card expenses and charges and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist the government and contractors with developing and reconciling travel authorizations and vouchers.
    • Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the PMO’s leadership. Gather forms, assist with training, provide information pertaining to creation requests for HQDA network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.

    Qualifications

    • Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; active U.S. Customs and Border Protection background investigation preferred. Please note that only U.S. citizens are eligible for a suitability determination.
    • Previous work with CBP’s Integrated Fixed Tower (IFT), Remove Video Surveillance Systems (RVSS), Mobile and Agent-Centric Systems (MACS), and/or Field Surveillance Services (FSS) portfolios is a plus.
    • 3–10 years of experience and a Bachelor’s degree in English, business, management, or a related discipline.
    • Prior administrative support experience.
    • Excellent interpersonal and communication skills, both verbal and written, excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
    • Flexibility and ability to prioritize tasks according to senior staff requirements. 
    • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
    • A true team player who maintains a positive attitude in a dynamic environment.

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