Performance Based Tasks for this position include but are not limited to:
- Assist the team lead with the planning, development, initiation, and execution of projects.
- Apply executive skills to review, analyze, and evaluate program development, progress, and performance.
- Perform planning and scheduling activities.
- Provide recommendations to manage and mitigate program risk.
- Participate in program functional Integrated Product Teams (IPTs), In-Process Reviews (IPRs), milestone decisions, and required program updates.
- Review and prepare clear and concise briefings, documentation, reports, and other supporting information to support IPRs, milestone decisions, and program updates/reviews, and submit them for coordination and approval.
- Assist in the development and maintenance of requirements and program documentation, and maintain a list of required documents for assigned programs with corresponding projected need dates.
- Respond to inquiries and tasks.
- Obtain and maintain all information regarding the projects and events he/she is responsible for managing and provide updates on issues, upcoming meetings, briefings, and taskers related to assigned projects, both orally and in written form.
- Monitor/protect acquisition-sensitive materiel.
- Create and consolidate technical information into concisely defined products appropriate for a two-star command.
- Ensure that Army RDECOM OC Standard Operating Procedures (SOPs) are maintained and updated as needed to reflect current policies, regulation changes, and guidance from Army RDECOM and
- Higher Headquarters. In addition, the contractor shall update the SOPs based on changing mission requirements or, if applicable, results of After Action Reviews conducted after significant events. In the event there is no SOP in place to cover a specific procedure, the contractor shall, upon approval of recommendation, draft a new SOP.
- Maintain the Army RDECOM OC SVTC suite and associated common area to ensure it is ready for conduct of briefings, meetings, and conferences at any given time. (The OC SVTC shall be kept in a "ready" status twenty-four (24) hours per day, seven (7) days per week.)
Serve as a subject matter expert at the Army RDECOM OC on the proper use of current and future office equipment (e.g., the existing SVTC, computer using Defense Collaborative Services (DCS), copier, scanner, Secure Terminal Equipment (STE) phone, printer, shredder, etc.).
- Maintain SOPs on all equipment.
- Maintain a list of all emergency contacts for Army RDECOM OC maintenance or repair requests.
- Operate and monitor the Controlled Access Area system, security containers, and locks, to include verifying identity, authorizing access, maintaining access rosters, escorting personnel, filling in and filing standard forms (SF) 701 and 702, and coordinating combination changes when needed.
- Support Operations projects (e.g., visits, conferences, ceremonies, VTC/SVTCs, briefings, etc.). Such support will include coordination for use of facilities, preparation of project materials, assembly of information for participation in exercises, and assisting in the set-up and tear-down of facilities used.
- Conduct and attend briefings and meetings, and afterward, submit meeting minutes or Executive Summaries (EXSUMs) to the Government, when needed.
- Develop information papers, briefings, or other reports pertaining to the execution of the Operations mission.
- Monitor the Non-secure IP Router Network (NIPRNET) and Secret Internet Protocol Router Network (SIPRNET) for e-mails pertaining to Army RDECOM operations, analyzing and extracting required information identifying reportable incidents, personnel deployments, information requests, orders, taskers, and/or actionable messages. In response, the contractor shall prepare messages, reports, and briefings, and relay accurate and timely guidance to Army RDECOM staff and subordinate units.
- Develop and maintain appropriate distribution lists, rosters, and matrices.
- Maintain a filing system for all electronic communications (i.e., the Personnel Storage Table (PST)).
- Receive, record, prepare, and transmit unclassified, sensitive, and classified information through telephone, e-mail, fax, radio, mail, memoranda, written messages, and face-to-face communication. Such information is critical to the effective operation of the Army RDECOM OC and to the commands it supports. In addition, the contractor shall appropriately file all information.
- Analyze orders (e.g., Operation Plan/Orders (OPLAN/OPORDs), Warning Orders (WARNORDs), Fragmentary Orders (FRAGORDs), etc.) for specified and implied tasks to determine and recommend the appropriate Army RDECOM staff lead. In addition, the contractor shall file e-mail traffic pertaining to orders according to procedures in place.
- When OC Government personnel are not available, contact the on-call Staff Duty Officer (SDO) for guidance on actions to be taken on other-than-normal tasks, and forward or issue action messages to Army RDECOM Staff and subordinate units in accordance with the guidance received.
- Maintain a log of Army RDECOM OC activities, actions, reports, and incoming communications, and prepare and submit Daily Shift Notes to the Army RDECOM OC Staff and Director of Current Operations.
- Serve as a deployment point of contact for the Army RDECOM OC. As part of this assignment, the contractor shall ensure continuous information flow between Army RDECOM and personnel designated to deploy so that all required pre-deployment, deployment, and redeployment actions occur as scheduled.
In addition, the Program Analyst will:
- Coordinate pre-deployment training attendance at Replace Centers throughout the Continental United States (CONUS)
- Prepare movement orders required for personnel deploying
- Prepare, review, coordinate, and distribute Call-Forward orders
- Ensure Individual Readiness Process appointments are scheduled with Garrison APG (GAPG)
Staff approval requests through the command group using GEARS
- Ensure the SIF and Synchronized Pre-Deployment Operational Tracker (SPOT) databases are updated with applicable deployment information
- Coordinate follow-on support as needed during the period of deployment and prior to redeployment to the home station
- Maintain and distribute relevant Army RDECOM staff rosters, as well as applicable AMC and other point of contact rosters (e.g., subordinate organization and sister command operations personnel, tasker, deployment, Crisis Management Team, etc.).
- Initiate accountability procedures of the Army RDECOM workforce during emergencies, disasters, incidents, and exercises. As part of this task, the contractor shall prepare briefings as needed. In addition, the contractor shall track and provide accountability status updated to the Army RDECOM G3, Command Group, and Higher Headquarters, when necessary.
- Coordinate with the HHQ and Army RDECOM G1s, Army RDECOM subordinate organizations, and the Army Sustainment Command (ASC) Command Operations and Intelligence Center (COIC) to ensure awareness of deployment, validity of data, and resolution of any apparent discrepancies in reported data.
- Ensure information on the Army RDECOM Deployment SharePoint site is the most current information, and if not, coordinate with the Army RDECOM SharePoint site manager to update. In addition, the contractor shall ensure subordinate organizations are aware of all updates.
- Implement higher headquarters reporting and internal procedures to move incident reports from the Army RDECOM OC through the appropriate channels.
- Process incident reports to meet deadlines in accordance with HHQ and Army RDECOM orders, SOPs, the OC incident notification matrix, and applicable regulations.
- Ensure that designated HHQ and Army RDECOM staff personnel are notified within published timelines of all reportable incidents and that any additional information required is collected and forwarded until the incident is deemed ended and the closeout report is submitted.
- Review CCIRs, SIRs, and OIRs to ensure proper classification of incident, format, and distribution.
- Maintain the incident notification matrix, logs of actions, reports, and incoming communications. In addition, the contractor shall ensure incidents are filed in accordance with the appropriate SOP.
Attain access and monitor the GAPG WebEOC site during emergency events on APG that involve Army RDECOM equities.
- Manage taskers from creation to completion, to includes monitoring the designated tasking system, NIPRNET, and SIPRNET for both external and internal taskers, reviewing taskers for completeness (i.e., sufficient information to understand and complete the task, clarity, and suspense dates), drafting taskers in the tasking system for dissemination, ensuring taskers are assigned correctly, ensuring that all documentation and required forms are formatted correctly, ensuring that taskers are reviewed by Department of the Army Civilian (DAC) personnel before being sent out, monitoring tasker suspense dates, providing reminders to delinquent responders, and posting updates in a timely manner in the Army RDECOM and AMC tasking systems when received.
- Interface with tasker originators at outside organizations (e.g., AMC elements, GAPG, Assistant Secretary of the Army Acquisition, Logistics, and Technology (ASA(ALT)), Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA(DE&C)), Headquarters Department of the Army (HQDA), etc.) to seek clarification on task requirements or to seek extensions.
- Gain Army RDECOM G3 or designee approval for short notice taskers (i.e., less than 3 business days).
- Assist in the preparation of tasker status briefings.
- Review the tasking system training guides periodically and keep them current.
- Serve as a subject matter expert on the RDECOM tasker system and provide training to personnel as required (military, contractor, or DAC).
- Maintain the tasker responsibility matrix and tasker contact lists, ensuring both are constantly updated and accurate.
- Perform primary operation of the Army RDECOM G3 non-secure and secure VTC suite. This also includes operation, facilitation, training on use for contractor personnel, and coordination for maintenance and equipment certifications of associated secure communications equipment with other organizations to include other Army RDECOM staff sections, GAPG, and Edgewood Chemical and Biological Center (ECBC).
- Comply with Army RDECOM, GAPG, COMSEC, and Operations Security (OPSEC) applicable regulations, policies, procedures, and instructions governing the SVTC and classified material handling.
- Set-up and shut-down the SVTC suite prior to and after conferences. Related tasks include:
- Scheduling, coordinating, and connecting calls with internal and external organizations
- Placing and removing name tents
- Ensuring all individuals sign into/out of the visitor book
- Ensuring all mobile devices are secured outside of the SVTC suite
- Ensuring appropriate signage is in place
- Securing the protected area
- Maintain the SVTC room schedule on an internal Army RDECOM scheduling system (currently SharePoint Conference Room Scheduler).
- Maintain the Army RDECOM SVTC suite SOP and internal operating procedures.
Effectively receive, analyze, record, track, report, and disseminate information at the unclassified through secret level.
To ensure continuity of operations and availability to the workforce of the SIPR room, Army RDECOM requires this OC CAC support from 0600 to 1800 Monday through Friday. At least one (1) person shall be present when the facility opens at 0600; at least two (2) people shall be present from 0800 to 1600, and at least one (1) person shall be present from 1600 to 1800.