LMI

DoD Personnel, Security, & Facilities Administrative Assistant - Secret Clearance Required

Job Locations US-VA-Arlington
Posted Date 3 months ago(5/12/2020 4:11 PM)
Job ID
2020-4960
# of Openings
6
Category
Administrative/Clerical

Overview

 

 

LMI seeks an DoD Personnel, Security, & Facilities Administrative Assistant to support our federal customer in Arlington, VA. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our specialized services in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction. We offer a generous compensation package with excellent benefits that start the first day of employment. Business casual dress, flex time, and tuition reimbursement are a few of our many work-life benefits available to our employees.

Responsibilities

  • Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Prepare briefings as appropriate.
  • Process military/civilian awards and decorations.
  • Process Defense Travel System (DTS) authorizations, vouchers, and payments.
  • Process security requests and authorizations, to include use of JPAS. 
  • Process DoD civilian/military documentation for personnel management actions
  • Manage government purchase card actions and reviews.
  • Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
  • Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
  • Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
  • Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership
  • Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
  • Manage multiple assignments from multiple people in busy work environment.

Qualifications

  • Clearance: Active Secret
  • Minimum of has at two (2) years of experience to include, personnel management, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense.
  • Experience within DoD and other federal agencies.  
  • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
  • Familiar with DoD tasking and travel systems, CATMS and DTS.
  • Must have excellent analytical and problem solving skills.
  • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
  • Must have strong active listening skills to assess customer needs and satisfaction.
  • Must have experience in managing customer expectations and working directly with customers.
  • Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
  • Must have the ability to multi-task across multiple projects.
  • The following experience is desirable: Bachelor’s degree from an accredited college/university or experience as a DoD military or civilian personnel specialist.

#A&S

EEO Statement

LMI is an Equal Opportunity Employer-all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 

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LMI is an Equal Opportunity Employer. LMI is committed to the fair treatment of all and to our policy of providing applicants and employees with equal employment opportunities. LMI recruits, hires, trains, and promotes people without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, national origin, disability, veteran status, or any other factors protected by applicable law.

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